Pros: Can personalize the message with first names and other information stored in contacts. Fortunately, a list of address is fairly easy to get from a distribution list - just click Forward, As Internet vCard then open the text file on the resulting message. However, you can't use a distribution list as the contact source for a mail merge, You need to use contacts or a list of addresses. Using mail merge will eliminate the negative effects of using the BCC field: messages are less likely to be marked as spam and since you are using one address per message, you won't have to worry about too many recipients. If you want to use autocomplete to add the BCC addresses, and the BCC field is not showing on the message form, enable it on the Options tab. To hide the field, click the BBC button to toggle it off. When you use the Address book to add people to the BCC field, the field will show on the compose form. Some mail servers limit the number of messages you can have on a message. Adding your address (or an address you control) to the To field may help. To use the BCC field, click the To button in the open message and select the distribution list (aka contact group) or individual addresses then click the BCC button at the bottom of the dialog.Ĭons: Antispam filters are more likely to mark the message as spam or assign spam points because the To field is blank. In the example quoted above, the user have one choice: BCC field, because the addresses are in a distribution list and you can't use a distribution list as the source for a mail merge. Which method you choose depends on your needs and situation. There are two ways to do this: use the BCC field or use Mail Merge. When I send an email to the entire distribution list, I do not want everyone's email being in the TO: so that everyone getting the email sees all the email addresses. last years mail)Įxcel VBA to move mails for outlook 365 on secondary mail accountĬonvertor for Outlook Express Mail Store (.dbx) to Outlook Mail Store (.I have a distribution list with many contacts. Stay in the mail folder pane after ctrl-1Įxchange Sync period only (e.g. Importing other e-mail accounts into Outlook Print attachments automatically and move the mail to an existing folder called "Ted" Sent emails show iCloud mail account not the aliasĪdvanced e-Mail search on from/to contact group only searches for first 20 contacts in group Outlook 2019 Macro to answer a mail with attachments ISOmacro to extract active mail senders name and email, CC, Subject line, and filename of attachments and import them into premade excel spread sheet Outlook 365 Rule runs manually but returns the error code "an unexpected error has occurred" when incoming mail arrives What is your strategy for dealing with SPAM and Junk Mail?Ĭode to move mail with certain attachment name? Does Not workġ:1 Datatransfer from incoming mail body to customs form body Gmail mail is being delivered to a different email inbox in Outlook App 2021 Outlook 365 I am getting the "Either there is no default mail client" error when I try to send an email on excel Office 365 Outlook 365 Automatically assign categories to incoming mail in a shared folder Round Robin MY Outlook 2021 changed the format of the shortcuts for mail, calendar etc. Help: set flag for sent mail to check if received an answer VBA Interfering with Email Addresses in Mail Merge? Outlook 2007 Mail Merge not working anymoreĮ-Mail Merge to All E-Mail Addresses on One BCM Contact Mail merge and add the contact picture outlook 2013Ĭustom field not populating in Custom View or Mail MergeĬombine Mail Merge to Distribution List with Auto Attachments - Outlook 2007 Mail Merge status remaining "Not Executed" Mail merge to single contacts + contact groups?Īdd Attachments and Set Email Fields During a Mail MergeĪdd attachments and set email fields during a mail merge to email And since there was only one answer to this post, but this page is ranked high on the search engines, I suppose others with the same problem might find this tool helpful. P.S.: My intent is not to dig out an older post, but to provide an easy solution to Song's problem. That way you can send the emails out and CC your colleague as well. Let me know if that solves your issue too: - Perform Email Merges using Excel and Outlookįor now it uses just a plain text file or an HTML file if you need formatting (not a Word document yet, but that will come soon) and the data from your Excel file. I had the need to send emails out with varying folks in CC, and myself in BCC as part of my Getting Things Done work method. If your need is not more complex, that should do it. If you only need to CC one specific person each time, you could create an Outlook rule that goes like "CC this address on all outgoing email", and only activating it when you need to send these email merges.
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